Finance Coordinator

The Pleasance Theatre Trust is looking for a new Finance Coordinator to join our team and provide essential support to the small, busy finance department.

The Finance Coordinator works with the Head of Finance and is responsible for a number of key accountancy jobs, including managing the purchase ledger; purchase orders; credit control; and fielding general finance queries.

With a strong focus on financial management, the ideal candidate will have an interest in pursuing a career in finance and have previous experience working within a finance department. General skills that will be essential within the role include excellent numerical skills, a working knowledge of programmes such as Excel and Word and the ability to manage a varied workload whilst maintaining a keen eye for detail.

The position is based at the Pleasance’s London Theatre for the majority of the year, relocating to Edinburgh for the Festival Fringe throughout August.

Key Responsibilities

• Maintain the purchase ledger by entering invoices onto the accounts software (Xero).
• Control the administration of purchase orders by ensuring budget codes, job codes and the amount has been correctly authorised and counter signed where necessary.
• Ensure all incoming invoices correspond with the associated purchase orders and authorise payment with the relevant departmental head. Ensure payments are made in a timely manner.
• Oversee credit control of all debtors.
• Manage and reconcile prepayment cards and petty cash for the Head Office and whilst in Edinburgh.
• Provide assistance for the preparation of payroll on request of the Head of Finance.
• Administer and facilitate the payment of volunteer subsistence in Edinburgh.
• Complete the banking of all Box Office and Front of House cash takings, liaising with departmental managers as required.
• Manage all gift aid requirements and control all incoming donations.
• Reconcile actual spend against projected budgets on the request of the Head of Finance.
• Reconcile the nominal ledger on the request of the Head of Finance.
• Assist with the preparation of the accounts for the annual external audit.
• Assist with preparation for the bar stock take.
• Work closely with the Box Office, Front of House and Technical Managers to ensure good financial procedures are maintained.
• Ensure essential financial governance is maintained at all times.
• Organise and file any accounting paperwork appropriately.
• Answer correspondence relating to the finance department on email and phone, as required.
• Support and deputise for the Head of Finance as required.
• General administration and ad-hoc duties as required, supporting the wider team.

Skills and Experience 

Essential 

• 1 years experience working in a Finance role, or equivalent
• Impeccable attention to detail
• Excellent IT and computer system skills 
• Maths GCSE or equivalent
• Excellent communication skills 
• An ability to work to a high standard in a fast paced environment
• An ability to process high volumes of to a high standard
• Strong data entry skills 
• Discretion and a sensitivity when handling confidential information
• Basic understanding of accounting software

Desirable 

• A Level Maths or equivalent qualification
• Accountancy qualification 
• Basic understanding of payroll systems 
• Experience of working with Xero accounting software
• Experience of working with Filemaker Database

How to Apply

You can make an application in the following three ways: 

• In Writing: A written application can be made by emailing your CV and a cover letter explaining your suitability to the role to jobs@pleasance.co.uk with the role title and your name included in the subject line. 
• Audio: An audio application can be made by emailing an .MP3 audio file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. Audio should be clear and easy to hear and understand. To submit an audio application email the file to jobs@pleasance.co.uk with the role title and your name included in the subject line. If the file is large please use a file sharing site such as www.wetransfer.com  
• Video: A video application can be made by emailing a .MP4 or .MOV video file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. There is no dress code for video applications. To submit a video application email the file to jobs@pleasance.co.uk with the role title and your name included in the subject line. If the file is large please use a file sharing site such as www.wetransfer.com, or upload a private video to a hosting site such as YouTube, Google Drive or Dropbox and send the link for viewing.

For more information please visit our website or email jobs@pleasance.co.uk.